Meeting best practice
Use meetings for work that benefits from people thinking together. Make the purpose clear, prepare the context before the conversation, and keep decisions and actions connected to the record.
Start with a useful purpose
Be clear about why the meeting is needed and what people should achieve. Share straightforward updates beforehand where possible and reserve meeting time for collaboration, questions and decisions.
Quick start: MeetingsPrepare people, not just an agenda
Give each item a practical purpose, useful context and an appropriate timebox. Share relevant materials early enough to read and invite the people who need to contribute. A short, well-prepared agenda is more useful than a long list of headings.
Make decisions easy to answer
State the proposal, explain why an answer is needed and what happens if it is declined, and put it in front of the person with authority to decide. Keep the supporting context and discussion with the decision so the outcome is traceable.
Quick start: DecisionsLeave with clear follow-through
Capture the decision and any next actions, agree who will do the work and when, and publish a useful meeting record. Leave a bounded AOB slot for emerging matters when needed; move topics that need more preparation into a follow-up rather than rushing an uninformed decision.
Generate and publish meeting minutes